Bookkeeper
The Plymouth Antiquarian Society is seeking a Bookkeeper to ensure the smooth and compliant financial operation of the organization. The Bookkeeper is an independent contractor who reports to the Executive Director. This is a year-round, part-time (about 5 hours/week) position with flexibility in scheduling.
Pay rate: $30 per hour
How to Apply: For consideration, please email your resume, cover letter, and references to Executive Director Patrick Browne at pbrowne@plymouthantiquarian.org.
Responsibilities include, but are not limited to the following:
Weekly:
- Manage Society’s bookkeeping using QuickBooks Online
- Preparing weekly deposits and taking deposits to the bank
- Process all bills, print and prepare checks for signature
- Record all online transactions in QuickBooks (including Zeffy, our online ticketing platform)
Bi-Weekly:
- Complete journal entries for payroll based on statements received from Paychex
Monthly:
- Reconcile monthly bank account statements
- Update Fidelity spreadsheets based on investment reports
- Enter monthly journal entry for investment activity tied to investment reports
- Complete monthly reconciliations and journal entries for all bank/investment accounts during the first week of the month so that the Executive Director can prepare financial reports for the Board of Trustees meetings (held the second Thursday of the month)
Quarterly:
- Complete sales tax returns
Annual:
- Assist the Director in the completion of tasks related to the annual financial review by an outside accountant (FYE September 30)
- File annual 1099s for independent contractors
Ongoing/As Needed:
- Maintain up to date W9 forms for independent contractors
- Maintain hardcopy backup of financial records (particularly bank deposits and accounts payable)
- Attend the annual Antiquarian Summer Fair and assist the director in managing and documenting collection of cash from cash boxes over the course of the event
- Recommend and implement changes to streamline bookkeeping system
